Quick Tips for Congressional Meetings
- Select a group leader to open and close the meeting, and to make sure everyone gets a chance to speak during the meeting.
- Ask questions of the staffer to ensure they are engaged in the conversation (this also helps you learn about the office).
- Always be courteous and bipartisan.
- Stay on topic and be respectful of their time.
- Share your message in terms of what’s important to the office.
- Use examples that are relevant to their district.
- Share stories and use analogies to help make your visit memorable.
- After the meeting, send a follow up email answering any lingering questions and reiterating your main points.
- Follow up monthly to quarterly with any new information and an offer to help the office.
The general structure of a meeting
- Introductions (who you are and what your connection is to the district).
- State the asks.
- Explain why the asks are important, in terms of the values of that office.
- Have a discussion about your research and the value of Earth and space science, ensuring that the staffer speaks often.
- Ask the staffer questions about what the office is working on and what their priorities are.
- Ask how you can assist the office.
- Wrap up with a summary of main points or things you will follow up on with the office.
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